15 Mac Tips and Tricks to Better Organize and Find Your Files

November 18, 2022 appsky command, communications, files, finder, mac, misfit

    Unlock the full potential of the Finder.

    The more applications, documents, photos and PDFs you have on your Mac, the more difficult it can be to find exactly what you’re looking for. And that’s why you have the Finder, to help you sift through your computer’s many files. To get the most out of its powerful search capabilities, however, you need to know how to use this tool efficiently.
    We’ll show you 15 tricks to master the Finder — mostly keyboard shortcuts — that can help you open specific folders, quickly delete unimportant files, hide annoying sidebars and so much more. Here’s what you need to know.
    And if you want more Mac tips, check out where to find all of your saved Wi-Fi passwords on your computer and these six Mac keyboard shortcuts you should be using all the time.

Set a default folder to appear each time you open a new Finder window
    If you navigate to a particular folder often, then you can set it as your default and save yourself a few clicks each time you open the Finder. Click the Finder menu in the menu bar and then select Preferences. Under the General tab, you will see that for New Finder windows show, the default is All My Files. You can change to your Home or Documents folder, or whichever folder you use the most.
    Automatically remove items from the Trash
    If you click the Advanced tab in Preferences, you’ll see a number of boxes to check, including?Remove items from the Trash after 30 days. This can help you keep your trash from overflowing with files.
    Open a new Finder window
    Need to open another Finder window. You can use a keyboard shortcut for that. Hit Command + N to open a new Finder window. You can also use?Command + T to open a new Finder tab, which allows you to view various folders within a single Finder window.
    Open a specific folder in the Finder
    Instead of looking for a folder, you can use the following keyboard shortcuts to open a specific folder:

Command + Shift + C: Top-level Computer folder
Command + Shift + D: Desktop folder
Command + Shift + F: Recents folder
Command + Shift + G: Go to Folder window
Command + Shift + H: Home folder for your account
Command + Shift + I: iCloud Drive folder
Command + Shift + O: Documents folder
Command + Shift + R: AirDrop folder
Command + Shift + U: Utilities folder
Command + Option + L: Downloads folder

Quickly search for a file or folder in the Finder
    Although you can click on the magnifying glass in the top-right corner of any Finder window to search for a file folder, you can also use the keyboard shortcut?Command + F to open Finder with the search bar already activated.
    Get info about a file or folder in the Finder
    Need more information about a file or folder, such as file kind, folder size, date created or last modified? You can hit?Command + I to open the Get Info panel for any selected file.
    Show or hide the Sidebar in the Finder
    If you need a cleaner view, use?Command + Option + S to show or hide the Finder’s sidebar. Hit Command-Control-T to add a selected item — a folder, usually — to the sidebar.
    Show or hide the path bar in the Finder
    Finder has another information bar in addition to the sidebar: the path bar. It’s the narrow bar along the bottom edge of Finder that shows you the folder path to the file you currently have selected. If you want to hide or show it, hit?Command + Option + P.
    Change the Finder view
    You can change the view of the Finder by clicking the four buttons in the menu bar at the top of a Finder window. Alternatively, you can use keyboard shortcuts:

Command + 1😕Icon view
Command + 2😕List view
Command + 3😕Column view
Command + 4😕Gallery view

Check out your view options
    Hit Command + J to open the View Options panel. This lets you choose, among other things, the types of columns — Date Modified, Size, Tags and so on — that you want to see for Finder’s column view. You can set different columns to show for different folders in Finder.
    Quickly view a file without opening it
    You can always double-click a file to view it, obviously, but there is a way to simply preview it. If you click on a file once, to highlight it, and then hit the?spacebar, you can check out a preview of it. If you hold down?Option + spacebar, you can open a full-screen slide of the file.
    Create a new folder
    Just like on your desktop, you can use the?Command + Shift + N?keyboard shortcut to create a new folder in the Finder.
    Quickly trash a file or folder
    Save yourself the trouble of dragging a file to the trash can in your dock. Instead, select the files or folders in the Finder you’d like to trash and hit Command + Delete. In related news, you can hit Command + Shift + Delete to empty the trash.
    Add a file or folder to your dock
    Use Command + Control + Shift + T to add a file or folder in Finder to the dock. It will sit to the right of the dock’s divider.
    Customize the Finder toolbar
    From the menu bar at the top of the screen, go to View > Customize Toolbar to drag buttons to and from the toolbar at the top of the Finder. If you find that you don’t like the changes you made, just drag the default set back to the Finder to start again.
    Looking for more Mac tips and tricks? Here’s a trackpad setting you should adjust and four different ways to take a screenshot on your Mac.